• Collections & Technical Services
• Sept. 07
• Issue: 215

Institution Records (IRs) Now Available to Non-RLG Libraries

The Institution Record Option order form is now available to non-Research Library Group (RLG) libraries that wish to create and maintain Institution Records (IRs). Non-RLG migrating libraries that wish to create and maintain Institution Records, either online via Connexion or Z39.50 Cataloging or via batchload, contact Lauren Pinsley at Nylink, because institution record capability will cause an increase to the library’s current OCLC Cataloging subscription price. Once a revised quote has been prepared, the next step is to complete the Institution Record Option order form at https://www3.oclc.org/app/ir/. This form may also be downloaded in PDF format at www.oclc.org/support/forms/pdf/insrec.pdf and submitted via fax.

Institution Records were added to WorldCat this year as part of the Research Library Group’s merger with OCLC. IRs provide functions similar to the RLIN21 “cluster” model of records, which group together records for the same item that are cataloged by individual libraries. The records include local data, such as copy-specific notes, and locations information. For more information on the transition, please see the OCLC web site at http://www.oclc.org/services/cataloging/rlg/default.htm.

As a reminder, RLG-migrating libraries do not need to complete this form as part of the migration process. A migrating library that wishes to add IRs to an authorization or request new authorizations should use the Access and Authorization form at https://www3.oclc.org/app/sysacc/header.pl.

For more information on Institution Records, contact Lauren Pinsley or Lynne Graziadei at Nylink.

(See also: “Institution Records Available in FirstSearch” in the Reference Section of this issue)

[OCLC - edited]

Collections & Technical Services Contact Information

Please contact Lauren Pinsley (pinsleyl@nylink.org), Lynne Graziadei (graziadeil@nylink.org) or Mary Edgerton (edgertonm@nylink.org) at Nylink with any questions. They are available via email or phone (518-443-5444/800-342-3353).