Status Line

• Collections & Technical Services
• Dec 07 - Jan 08
• Issue: 218

Local Holding Maintenance: Local Holdings Offline Product (“LHOP”) Update

Although OCLC has not yet announced a firm date when the Local Holdings Offline Product (LHOP) (SULOP replacement) will be made available, they have supplied the following update on the progress of the project.

The actual format of the file has been completed and OCLC is working on the ordering and production processes now. Individual libraries will be able to order a tab delimited file of all of the local holdings they currently have in WorldCat. The tab delimited file will be picked up from the OCLC Product Services Web and can be imported into a spreadsheet package. A brief list of the data elements that will be included in the file are listed below.

From the bibliographic record

OCLC Number

Title of Item from the bibliographic record (245 $a)

ISBN/ISSN (020 $a or 022 $a) – the data will be preceded by a label identifying it as either an ISSN or ISBN

Place of Publication (260 $a & $b)

BLvL – code from the Bibliographic Level element in the bibliographic record

Form – Code from the Form of Item element in the bibliographic record

SrTp – Code from the Type of Serials element in the bibliographic record

From the Local Holdings record

LHR Summary – Note: There is only one summary per bibliographic per institution regardless of the number of LHRs that the library has attached to the bibliographic record. If a library has multiple LHRs attached to a single bibliographic record each LHR will appear on a separate row and the summary field will be repeated in each row.

LHR Leader – Note: Each element from the leader will be preceded by label that identifies the item. Data will always appear in the same column for all LHRs in the file.

LHR 007 – Codes from the Physical Description field.

LHR 008 – Codes from the Fixed-Length Data Elements General Information. The complete set of 32 characters from the 008 will be included. For ease of sorting, in addition to being included in the complete 008 field, the Lending (008/20) & Reproduction (008/21) policy codes and the Date of report (008/26-31) will be broken out into separate columns.

LHR 852 (Location) – The field tag, indicators, and all subfields will be included as they appear in the LHR at the time the data was extracted. Subfield delimiters will appear as ‘$’

Holdings Information – Fields from the LHR that describe the library’s holdings including Electronic Location (856) and Holdings Data (853-878). Each field will be in a separate cell and will include the field tag, indicators, and all subfields from the field. Repeatable fields will appear in separate cells (for example if there are two 863 fields each 863 field will appear in a separate cell within the file). Subfield delimiters will appear as ‘$.’ Position of the data will be dependent of the fields that are contained within the LHR.

Information about the order process and the introduction date will be provided as soon as they are available. Searching Reminder: Right now it is possible to use the “My Local Holdings” index label (L4:) to retrieve bibliographic records that have your local holdings records associated. The L4: index requires you to add your OCLC symbol as the search text. For example: To search for all records that have TQW’s (Nylink’s training symbol) LHRs attached, enter L4: TQW.

Note: you can enter this search in the Connexion browser or client interfaces, and also the WorldCat database in FirstSearch.

[OCLC – edited by Lauren Pinsley, OCLC Services Manager, Nylink]

Collections & Technical Services Contact Information

Please contact Lauren Pinsley (pinsleyl@nylink.org), Lynne Graziadei (graziadeil@nylink.org) or Mary Edgerton (edgertonm@nylink.org) at Nylink with any questions. They are available via email or phone (518-443-5444/800-342-3353).